Project and Administration Coordinator - Vancouver

Project & Administration Co-ordinator

Reports To: Branch Manager, Vancouver Branch Manager

Location: Vancouver (Richmond), BC

Responsible for the day-to-day reporting and tracking of construction and modernization projects for the branch, ordering product, reporting cost vs. estimate information to supervisors and management. Responsible for supporting the Account Manager for YVR Airport in an administrative capacity and co-ordinating the general administration functions of the branch.

Duties:

· Co- ordinate the activities of the general administrative team to ensure policies and procedures are met for all administrative functions.

· Receive YVR customer inquiries and respond to customer issues in a timely and professional manner, and perform ongoing administrative support to the YVR Account Manager to ensure customer satisfaction.

· Order parts for sold modernization and construction projects, including YVR projects.

· Reviews bid documents and/or writes report of equipment to be serviced, repaired, or modernized and submits documentation to immediate supervisor, contract administration, and engineering department as required for project review.

· Perform order entry preparation upon successful completion of a sale. Submit necessary layouts to the customer for approval, as requested by the project manager.

· Track repair and billable work done at YVR to ensure proper close out and billing.

· Enter and track construction change orders into ERP system, properly costed.

· Set up monthly construction and modernization billing with information supplied by the supervisor.

· Track NIS start and end dates and units and co-ordinate with Corporate accounting and branch administrators.

· Work closely with warehouse administrator and supervisors to order sourced parts for service, repairs, mods and construction.

· Maintain a vendor parts master list with the warehouse administrator.

· Work closely with general administrative team to ensure policies and procedures are met for the purchasing function and in general.

· Adhere to all Fujitec Canada, Inc. safety policies.

· Document the results of maintenance audits and report to the service supervisor and the branch manager.

· Develop an attitude of efficiency and customer service to create and respectful work environment with field mechanics and office staff

 

 

 

 

Requirements:

· Prior experience in a senior administrative role.

· Must have good interpersonal skills to deal with customers and collaborate with other departments in the company, such as marketing, production, accounting and the corporate office.

· College or University designation in project management or equivalent combination of academic and practical experience.

· 3 years project co-ordination experience.

· Prior experience with integrated ERP systems.

· Intermediate level expertise in Microsoft Office, especially Excel. Prior experience using MS project.

· Ability to multi-task and prioritize quickly and efficiently.

· Ability to give direction to a diverse group of colleagues.

· Interpersonal skills necessary to interact effectively with general contractors, developers, architects and all levels of FUJITEC employees.

· Ability to effectively solve practical problems and respond to questions from management, staff and customers.

· Preference will be given to those candidates with elevator industry experience.

Qualified applicants are invited to submit a resume, in confidence to:

Fujitec Canada, Inc.

15 East Wilmot Street

Richmond Hill, ON L4B 1A3

Attn: Human Resources Manager

caresumes@can.fujitec.com

 

We thank all applicants. However, only those selected for an interview will be contacted.